Please find below how to manage your time off in Personio.

  • Go to your Personio account and and click in “Profile” the tab “Absence”.

  • Click on the day you want to take off and a new window opens.

  • Select the type of absence.

See below a description of the different Absence types.

  • Select the period.

  • You can add optional a substitute

Make sure that the person knows that you selected them as a substitute.

  • Click save and your record is saved and pending approval from your manager.

Absence types

Vacation

This type of absence is used for personal holidays. Different policies are in place according to your location and set up. Please check the different setups here.

  • Vacation Austria (Paid) - use this if you are employed in Austria and want to enjoy some of your 25 paid days of annual leave.

  • Vacation Freelancers and EOR Remote (Paid) - use this if you are employed as freelancer or via an EOR (employer of record) and want to enjoy some of your 25 paid days of annual leave.

  • Vacation US (Paid) - use this if you are employed in the USA and want to enjoy some of your 25 paid days of annual leave.

If you are employed via an the EOR Remote.com, please note that there isn’t an integration with Personio in place, so you need to book your vacation in both platforms. Check “Request time off - Remote” for additional info.

Austria

USA

EOR Remote.com

Contractors (freelancers)

3rd party Contractors (Superdevs, Geekforless, etc)

All MOSTLIES are granted 25 days of holidays per full year.

MOSTLY AI offers Flexible Time off (FTO) in the USA. Flexible time off is in addition to public holidays for the USA.

  • Our FTO policy means that as long as you have coordinated your planned time off with your manager, you are free to take the time off. There is no set limit per year on the amount of time off a team member can take.

  • As a guideline, you should inform your manager of your planned FTO as soon as possible at least 2 weeks in advance notice as the total amount of days that you plan to take off.

  • All FTO requests need to be submitted and approved in Personio.

  • All accrued and unused vacation will be forfeited at termination.

As a MOSTLY employed via an EOR, you are employed according to the local paid time off policies. Nevertheless, MOSTLY wants to ensure a harmonized policy across all locations, therefore we offer every MOSTLY employed via an EOR 25 days of holidays per full year.

Should your country require a higher entitlement we will comply with this regulation.

 

Carry over policies vary per country. Please engage with Remote.com to find more about your location.

All contractors are granted a minimum of 25 free days per full year of service*.

These days do not accrue (if the contracts ends, remaining days will not be paid out).

These days cannot be rolled over to the next 12 months*.

*Example:
Maria Doe joins in May 2022.
Maria’s accruals run from May 2022 until May 2023.

 

All accrued and unused vacation will be forfeited at termination**.

**If there is an agreement to pay unused vacation days, the formula is:

Monthly fee / 22 days (this is the average number of working days in one month) = Daily fee

Number of vacation days unused X Daily fee = The amount that can be billed / added to the final invoice.

Holidays and how they are paid depend on your specific contract with your employer/agency.

Please be sure to book your vacation days in Personio.

Please be sure to book your vacation days in Personio.

Remote.com doesn’t have an integration with Personio, so you need to book your holidays in both platforms: Remote and Personio.

Please be sure to book your vacation days in Personio.

Please be sure to book your vacation days in Personio.

Sick leave

Please use this type of absence in case of sickness or when you need to stay in the hospital.

Short sickness leaves (i.e. less than 3 days) will be compensated.

Sickness leaves equal or longer than 3 days will be treated according to the local legislation and/or agreement in place.

Austria

USA

EOR Remote.com

Freelance contractors

Less than

3 days

Please book it on Personio.

Providing a medical certificate is optional.

Please book it on Personio.

Providing a medical certificate is optional.

Please book it on Personio.

Providing a medical certificate is optional.

Please book it on Personio.

Providing a medical certificate is optional.

Equal or longer than

3 days

Please book it on Personio and attach a medical certificate.

This absence will be processed in the payroll.

The compensation will follow the country’s labour legislation.

Please book it on Personio and attach a medical certificate.

This absence will be processed in the payroll.

The compensation will follow the country’s labour legislation.

Please book it both on Personio and on Remote.com

The need for a medical certificate and the due compensation will follow the country’s labour legislation.

Please book it on Personio and provide a medical certificate.

This absence will be taken in consideration and will follow the framework agreement in place, if applicable.

PTO (Paid time off)

This includes all other kinds of paid time offs including public holidays (in Austria according to the collective bargaining, in US eg. jury service).

For US: Please use the Vacation absence type for tracking your vacation days not the PTO type.

Public holidays = Paid Time Off

On a global team, we all celebrate different holidays – which is great! But it’s important to make it easy for teammates to be fully off for the holidays of their region without putting the burden on them to ask for the time or have to justify it.

Therefore, our holiday guidelines are pretty simple: the holidays of your country are assigned as days off!

  • For our main locations (As of June 2022: Austria and US) we will have the public holidays populated in Personio. So MOSTLIES in these two countries do not need to do anything.

  • For all other countries, MOSTLIES need to request PTO in advance and mention in the comment box the name of the public holiday. Your manager will receive the request and gets notified about your absence and can plan accordingly.

Company holidays

Please use this type of absence to add the following days for 2022 as additional days off:

  • 2022: 27 May 2022 + 26/27-30 Dec 2022

  • 2023: 26/27-29 December 2023

Unpaid vacation

Please use this type of absence to track your unpaid vacation. Please find here additional information about unpaid vacation.

Parental leave (includes maternity and paternity leave)

Austria

USA

EOR Remote.com

Freelance contractors

Mothers and fathers may request parental leave (= release from work in return for suspension of wages/salary). From 1 January 2010, parents may choose from five models of childcare allowance.

Parental leave is subject to certain conditions and requires the signature of an agreement. Please reach out to the People Operations Team to this arranged.

On a case by case scenario.

Please reach out to the People Operations Team for further information.

On a case by case scenario. Please engage with Remote.com to find out more about your country’s requirements.

Please keep the People Operations Team updated.

On a case by case scenario.

Please reach out to the People Operations Team for further information.

Maternity protection period

This applies to those countries where a mandatory maternity protection period exists.